Purchasing

• Sole Source Justification Form
• Minimum General Bid Conditions
• Bid Specifications Written Certification
• SciQuest & Finance User Profile
• New Vendor Invitation Form

 

Sole Source Instructions:

1. Complete the sole source form in word document
2. Send the word document to purchasingFREEWS.
3. Purchasing will review and reply to your email with any corrections needed.
4. Once purchasing approves they will place document in DocuSign and route for signatures.

 

Authorized Signatures

No employee of the College has authority to make any purchase commitment, enter into any contract for materials or supplies, or otherwise take action with any third parties which may be construed as financially binding to the College except through the authority of the Purchasing Department, unless specifically authorized in writing by the President. The Purchasing Department will receive bids and enter into negotiations with suppliers.

 

Billing Instructions

Invoice should include the Purchase Order Number on the face of the invoice. Invoice should show all cash and trade discounts. Invoices should be sent to: Walters State Community College, ATTN: Accounts Payable, 500 S Davy Crockett Pkwy, Morristown, TN or email invoice to accountspayable@ws.edu.

Training Videos

 

 

SciQuest Guides

• How to Search SciQuest
• How to Create a Requisition