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We encourage a competitive environment. If you have any questions or concerns regarding the purchasing process, please contact the Purchasing department at 423.585.6960.
Purchasing ManualBecoming a Vendor
If you are interested in becoming a vendor, email purchasing@ws.edu.
W-9 Form
Commodity Code Listing
Forms
Sole Source Justification Form
Minimum General Bid Conditions
Bid Specifications Written Certification
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Sole Source Instructions:
- 1. Complete the sole source form in word document
- 2. Send the word document to purchasing@ws.edu.
- 3. Purchasing will review and reply to your email with any corrections needed.
- 4. Once purchasing approves they will place document in DocuSign and route for signatures.
Authorized Signatures
No employee of the College has authority to make any purchase commitment, enter into any contract for materials or supplies, or otherwise take action with any third parties which may be construed as financially binding to the College except through the authority of the Purchasing Department, unless specifically authorized in writing by the President. The Purchasing Department will receive bids and enter into negotiations with suppliers.
Billing Instructions
Invoice should include the Purchase Order Number on the face of the invoice. Invoice should show all cash and trade discounts. Invoices should be sent to: Walters State Community College, ATTN: Accounts Payable, 500 S Davy Crockett Pkwy, Morristown, TN or email invoice to accountspayable@ws.edu.
SciQuest Training
FAQ
- How do I cancel an order or close a purchase order?
- Contact the purchasing department and they will assist you.
- When do orders have to be bid?
- Orders totaling $10,000 or more must be bid. For orders that are $10,000 up to $50,000, informal, fax/telephone/email quotes may be obtained. For orders totaling $50,000 or more, written sealed bids are required. All bids must be conducted or coordinated through the Purchasing Office. If you think you order needs to be bid reach out to the purchasing department for assistance.
- What is the college’s Federal ID number?
- Contact purchasing department for information.
- Is Walters State tax exempt?
- Yes, Walters State Community College is TAX EXEMPT from both State of Tennessee and Federal Tax. A certificate of Exemption may be completed upon request of the vendor. Contact the purchasing department for a tax exempt form.
