Accounts Payable

Forms

• Check Request
• Student Club Check Request

Forms

• Petty Cash Approval
• Petty Cash Approval Instructions Template

Forms

• Food Expense Approval

Information and Procedures

• Mileage Reimbursement Guide
• Travel Authorization Routing Procedure
• CONUS Rate Lookup
• International Rate Lookup
• Travel Policy FAQ & Employee Travel Guide
• Travel Account Code Definitions
• Mileage Between Campuses 

 

WSCC Policies

• 07:01:00 WSCC Employee Travel
• 07:04:00 Athletic & Other Student Group Travel Procedures

 

TBR Policies

• TBR - Policies and Guidelines
  • 4.03.03.00 General Travel
  • 4.03.03.50 Athletic and Other Student Group Travel

 

Travel Forms

Travel Advance

Employees can receive advances for anticipated travel expenses if they submit the Travel Advance Request form with the requested amount. To qualify, the employee must request the advance and submit estimated expenses at least two weeks before travel. The advance will cover 80% of the estimated out-of-pocket expenses, with a minimum advance of $100. Employees receiving an advance must sign a memorandum annually agreeing to payroll deduction for any unused or undocumented travel advance that is not returned promptly.

• Travel Advance Request Template
• Payroll Deduction Authorization for Travel Advances

Travel Claims

A Travel Claim for travel expenses form must be entered and submitted within fourty-five (45) days after travel is completed. The claim form allows reimbursement to the employee of all allowable expenses.

Once the travel claim has completed the approval process, allow approximately two (2) weeks to process reimbursement. Walters State processes checks on Tuesday and Thursday. Payment will be by direct deposit.

Please review the travel procedures for additional information.

• Travel Claim for Mileage
  Updated August 2026
• Travel Claim for Overnight
  Updated August 2026

Travel Authorization

An Authorization for Official Travel form must be processed to obtain prior authorization for an employee to travel. The request must have completed the approval process before the travel begins.

• Travel Authorization
  Updated August 2026