Implementation
2018
| October |
Master Advisor Course Training—All Advisors |
| August |
QEP Cohort Courses Begin |
| July |
QEP Student Training Course Reviews |
| June |
QEP plan accepted by Southern Association of Accreditors (SACS) and accreditation
reaffirmed |
| April - August |
Cohort Registration and QEP Orientation |
| April |
- All Advisor Advising Update
- QEP Advising Team Training
|
| January |
- QEP Advising Team Selection and First Meeting
- Development of Training Courses
- Flash Mob Presentation
|
2017
| September-October |
Site Visit - October 23-26, 2017 |
| Fall |
Begin Early Stages of QEP Implementation |
|
2017
| Early September |
Submit Final QEP Document to SACS Team (six weeks prior to on site visit, Oct 23-26) |
| Late August |
QEP Leader/President updates college on QEP status at inaugural week events making
sure to reach all campus areas |
| Mid August |
Complete / Submit final draft of QEP proposal to campus review committee. |
| July |
- Hire QEP Director and related advising position
- Consult with other institutions to continue to gather additional information/lessons
learned
- Select QEP Team members attend a summer institute for additional professional development
and QEP training
- On site visit from SACSCOC Lead Dr. Earvin
|
| Mid June |
- Submit final draft copy to the college SACSOC leadership team and development team
- Establish QEP Implementation Team; retain Development Team members as needed, add
new members relevant to implementation topic
|
| May |
QEP Lead updates college foundation at annual meeting |
| March - April |
- Continual QEP Team meetings to create/organize/prepare all areas of QEP final document
- Finalize all components and begin writing/editing the QEP in its entirety
|
| March |
Create action plan and implementation timeline—determine if implementing in phases |
| February |
- QEP Team members organize an open QEP forum for faculty and staff to ask questions
and offer suggestions relative to topic
- Students and QEP Team led additional focus groups to determine critical areas relative
to topic
|
| January - October |
- Perform all campus marketing activities and notifications
- QEP Marketing Sub Group creates multiple marketing activities and promotions plan/timeline
regarding QEP; contest to select official name of QEP and associated logo
|
| January - May |
- QEP Team continues to refine and write student learning outcomes related to topic/focus;
design and prepare related assessments and measurements
- QEP Team member may attend additional conference for continued professional development
on selected topic (advising)
|
| January |
- QEP Leader speaks with Faculty Council to provide more in depth information surrounding
QEP Topic and expectations for success
- QEP Team members meet with campus leadership to discuss budget / institutional commitment
- QEP Team members research campus space allocation possibilities to support topic
- College President updates college on QEP status at inaugural week events making sure
to reach all campus areas; QEP Leader speaks with various constituents on campus to
provide QEP updates
|
2016
| December |
QEP DevelopmentTeam members attend SACS Annual Conference |
| November |
Purchased College Scheduler as the lead software component for supporting the QEP
Topic |
| October |
QEP Development Team member serves as an observer on a SACS onsite visiting team for
added experience and understanding of QEP development / implementation |
| September - October |
QEP Team begins to establish and write student learning outcomes related to topic
/ focus; design and prepare related assessments and measurements |
| September |
QEP Team selects a marketing subgroup from within team to assist the current marketing
lead person; research done to establish marketing timeline, list promotions etc. for
spreading the QEP word to allow for full understanding and involvement |
| August |
QEP Leader updates college on QEP status and announces topic selection at inaugural
week events making sure to reach all campus areas |
| July |
Select QEP Team members attend QEP Summer Institute |
|
2016
| June - July |
QEP Leader travels to all campus locations to hold focus groups with faculty Summer
Institutes |
| July - August |
- QEP Selection Team conducts additional research on subtopics within the main QEP topic.
Also have additional communication within the QEP Team. Based on this research and
discussions, topic is narrowed to manageable concepts which can be implemented, have
defined learning outcomes and measurements
- After topic selection QEP Team reaffirms decision with another needs analysis using
more current data from any available studies/surveys
- QEP Team continues literature review on selected topic
|
| June |
Identify QEP Team members to begin working over the summer on the QEP Document |
| Early June |
QEP Team reviews proposals using established rubric and selects official QEP TOPIC
with proposed area of focus for implementation |
| May |
- Select QEP Development Team members to attend the SACSCOC QEP Summer Institute
- QEP Lead updates college foundation at annual meeting
- Call for proposals in the identified advising area emailed to all employees, students,
Foundation Trustees, County Chamber Members, program advisory board members, K-12
partners, (guidelines and rubric included) Article submitted to local newspapers encouraging
community members to submit proposal as well
|
| April |
- QEP Team member gives status update to the Full SACSCOC Leadership team, including
the college's executive council
- QEP Team working group develops guidelines and evaluation rubric for collecting /
grading proposals in this topic area
|
| March |
- QEP Development Team Meets and reviews ranking results from constituents and narrows
topic down to one subject area, advising.
- QEP Development Team budget sub-group presents budget request/needs for the upcoming
year to the colleges budget council.
|
| January |
- Surveys (Survey Monkey) sent to faculty, staff, students, High School stakeholders
(counselors), County Chamber Members, Foundation Trustees, and program advisory board
members asking to rank the six established topic areas in order of importance.
- Presidents message about QEP, along with the link to the survey for topic ranking
featured in The Hub (college publication that is sent to alumni, foundation trustees,
and friends of Walters State. Reaches 24,000 stakeholders.
- QEP Leader updates college on QEP status at inaugural week events making sure to reach
all campus areas; lists the six potential topics and their related definition; also
makes aware of ranking survey to be distributed in the upcoming days
- QEP Leader updates adjunct faculty at their beginning of semester dinner/orientation
|
2015
| December |
- Member of QEP Development Team updates the college's executive council on the current
status of topic selection to this point. Permission obtained to speak at the colleges
inaugural breakfast college wide event.
- Fourth QEP Development team meeting; meets and reports on all areas of potential topic
resources. Each area is discussed as to its relevance to student learning outcome
opportunities. Team narrows potential topic subject areas to 6 to be resent out to
faculty, staff, students, and constituents for ranking.
- Select members of SACS Leadership and QEP Development Team attend SACS Annual Meeting
in Houston
|
| November - December |
QEP Team works to narrow the topics to six areas, using all the previous data and
surveys collected |
| November |
- QEP web page established, includes all minutes, updates, and materials available for
review
- Third QEP team meeting, checked on progress of working groups to review CCSSEE results,
SENSE Survey results, Enrollment Services Surveys, Student Communication Survey, other
student service areas surveys, and any documentation from various meetings that help
identify areas of need that are important to students. QEP Team is also identifying
and reviewing successful QEP topics from other colleges for initial brainstorming.
- Focus groups with students, faculty and staff at off campus sites meet to discuss
possible topic ideas
|
| October |
- Preparations have begun to allow QEP Development Co-Chairs to attend an on site review
at another institution.
- Communication sent from Vice President of Student Affairs to all students encouraging
participation in QEP open questionnaire for topic selection.
- Communication sent from Presidents Office to faculty and staff encouraging participation
in QEP open questionnaire for topic selection.
- QEP Co-Chair sent email reminders sent to all external constituents receiving the
open questionnaire.
- Held individual focus group discussion sessions with faculty and staff on the main
campus.
- Publicized QEP and the open questionnaire on college's social media sites
- Second QEP Development Team meeting, reviewed QEP processes. Heard update reports
from previously assigned working groups. Reviewed/updated timeline. Established a
marketing and communications working group. Budget manager assigned. Assigned members
to each of the QEP Guidelines (10 indicators) to ensure they are addressed throughout
the process.
- QEP Co-Chair speaks at college's Foundation meeting to inform the board and trustees
of the QEP process and relevance to accreditation reaffirmation. Also distributed
initial questionnaire to trustees for possible topic ideas.
|
| September |
- Distributed open questionnaire to faculty, staff, students, secondary school system
partners, WIOA Staff (Workforce Investment Opportunity Act), and program advisory
boards, on what they believe is needed to change and improve student learning at Walters
State.
- Shared network drive created for all development team to access working documents.
- Created a QEP Development Team email for communication consistency on all things QEP.
- First QEP Development Team meeting, working groups are assigned to look at different
data collection opportunities for topic selection. Upcoming timeline is discussed.
Survey questionnaire is developed. Prizes approved for random selection from questionnaire
submissions to promote participation.
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